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As a government department anyone Canadian they pay for goods and or services MUST supply a SIN, or registered HST business number. Only exception are aboriginal businesses. Chances are you, or someone in the band will have to sign a contract as well. No such thing as them being able to cash. Even petty cash MUST be accompanied by a receipt. $800 is waaayyyy too much for petty cash. Thats the way the feds must operate. I used to know this stuff by chapter and verse in the manuals but I filled those brain cells with other useless information since I retired.
Best bet if they will only pay one person is for the person who is paid is to pay the others by cheque. Keep ALL paperwork so you can show it to CRA if they ask. You do not have to worry about about the other guys claining income or not. Thats between them and CRA.
 
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